Privacy Policy
Your privacy matters. Learn how Care4ME protects your data.
Last updated: April 17, 2026 • Effective date: April 1, 2026
1. Introduction
Care4ME ("we," "us," "our," or "Organization") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website careformed.com (the "Site") and use our services.
Organization Details
- Name: Care4ME
- Type: 501(c)(3) Nonprofit Organization
- EIN: 99-2556238
- Email: care4medicalequipment@gmail.com
- Phone: (609) 367-4603
- Address: Available upon request
2. Information We Collect
2.1 Information You Provide Directly
Donation Information
- • Name, email address, phone number (optional)
- • Payment information (processed securely through third-party payment processor)
- • Donation amount and frequency
- • Designation/campaign choice
Volunteer Information
- • Full name, email address, phone number
- • Volunteer role preference
- • Reason for volunteering
- • Any additional information you provide
Contact/Partnership Inquiries
- • Name, email, phone
- • Message content
- • Subject of inquiry
2.2 Information Collected Automatically
Website Usage Data
- • IP address and browser type
- • Device type (mobile, desktop, tablet)
- • Pages visited and time spent
- • Referring website and cookies
- • Approximate location (city/region level only)
2.3 Information From Third Parties
We may receive information about you from:
- • Payment processors (Stripe, PayPal) — transaction confirmation only
- • Social media platforms (if you interact with us)
- • Partner organizations (with your consent)
3. How We Use Your Information
We use collected information for:
Donation Processing
Processing and confirming donations, issuing tax receipts, sending acknowledgments, tracking retention, preventing fraud
Volunteer Management
Evaluating volunteer applications, contacting about opportunities, scheduling volunteer work, recognizing contributions
Communication
Responding to inquiries, sending program updates, sharing impact stories, newsletter distribution, annual reports
Website Improvement
Analyzing user behavior, improving functionality, testing features, troubleshooting technical issues
Legal Compliance
Fulfilling nonprofit requirements, tax documentation (IRS Form 990), fraud prevention, responding to legal requests
4. Legal Basis for Processing
As a 501(c)(3) nonprofit, we process your information based on:
- Your Consent: You explicitly provide information (donations, volunteer applications, inquiries)
- Contractual Necessity: Processing donations and volunteer agreements
- Legitimate Interests: Improving our website, understanding impact, nonprofit operations
- Legal Obligation: Tax documentation, nonprofit compliance, fraud prevention
5. Information Sharing & Disclosure
We Do NOT Share Your Data
We do not sell, rent, lease, or share your personal information with third parties for marketing purposes.
We May Share Information With:
Service Providers
- • Payment processors (Stripe, PayPal) — for donation processing only
- • Email service providers — if you opted into newsletters
- • Website hosting providers — to maintain site security
- • Analytics platforms (Google Analytics) — anonymized usage data only
Legal Requirements
- • Law enforcement if required by law or court order
- • Tax authorities (IRS) for 501(c)(3) compliance
- • In cases of fraud or security threats
Partner Organizations
Only with your explicit consent and limited to information necessary for the partnership
Aggregate Data
We may publicly share anonymized, aggregated data (e.g., "We helped 500+ students this year") that cannot identify you.
6. Data Retention
| Data Type | Retention Period | Reason |
|---|---|---|
| Donation Records | 7 years | IRS tax compliance requirement |
| Volunteer Records | 2 years | Volunteer program management |
| Email Lists | Until unsubscribe | Newsletter communications |
| Website Analytics | 26 months | Standard Google Analytics retention |
| Contact Form Submissions | 1 year | Program inquiry follow-up |
| Payment Information | Not retained | Processed by third-party, not stored |
7. Data Security
Care4ME implements industry-standard security measures to protect your information:
- ✓ SSL/HTTPS Encryption — All data transmitted is encrypted
- ✓ Secure Payment Processing — PCI-DSS compliant payment processors only
- ✓ Access Controls — Limited employee access to personal data
- ✓ Regular Backups — Automatic backup systems
- ✓ No Storage of Credit Cards — Payment data processed and deleted immediately
Important: No method of transmission over the internet is 100% secure. While we use reasonable efforts, we cannot guarantee absolute security.
8. Your Privacy Rights
8.1 Access & Portability
You have the right to request a copy of your personal information we hold.
8.2 Correction
You can request that we correct inaccurate information.
8.3 Deletion
You may request deletion of your data, except where we're legally required to retain it (e.g., donation records for tax purposes).
8.4 Opt-Out
- • Newsletters: Click "Unsubscribe" in any email or email us
- • Marketing Communications: Reply "Stop" to SMS or contact us
- • Cookies: Adjust browser settings or use opt-out tools
To Exercise Rights: Email care4medicalequipment@gmail.com with "Privacy Request" and specify your request.
9. Cookies & Tracking Technologies
9.1 What Are Cookies?
Cookies are small text files stored on your browser to remember your preferences and track activity.
9.2 Cookies We Use
| Cookie Type | Purpose | Duration |
|---|---|---|
| Essential | Site functionality, form data, security | Session or 1 year |
| Analytics | Google Analytics tracking | 26 months |
| Marketing | Retargeting ads | 30-90 days |
9.3 Managing Cookies
- • Browser Controls: Most browsers allow you to refuse cookies or alert you when cookies are being sent
- • Google Analytics Opt-Out: Install Google Analytics Opt-Out Browser Add-on
- • Advertising Preferences: Manage interest-based ads at Google Ads Settings
10. California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act:
- Right to Know — What data we collect, use, and share
- Right to Delete — Request deletion (with exceptions for tax/legal records)
- Right to Opt-Out — Decline sale/sharing of personal information
- Right to Non-Discrimination — We don't discriminate for exercising privacy rights
California Residents: Email care4medicalequipment@gmail.com with "CA Privacy Request" to exercise these rights.
11. European Privacy Rights (GDPR)
If you are in the European Union, United Kingdom, or Switzerland:
- Legal Basis: We process data only with your consent or for legitimate nonprofit purposes
- Data Controller: Care4ME organization
- Data Rights: Access, correction, deletion, portability, objection to processing
EU Residents: Email care4medicalequipment@gmail.com with "GDPR Request" to exercise rights.
12. Children's Privacy
Our Site is not intended for children under age 13. We do not knowingly collect information from children under 13. If we discover such information, we will delete it promptly.
Parents/Guardians: If you believe we've collected information about a child under 13, please contact us immediately at care4medicalequipment@gmail.com.
13. Third-Party Links
Our Site may contain links to third-party websites (social media, partner organizations, etc.). We are not responsible for their privacy practices. Please review their privacy policies before providing information.
14. Donation & Tax Documentation
Important for Donors
- • Your donation and personal information are used for IRS Form 990-N/990-EZ filing
- • We are required by law to maintain donation records for 7 years
- • Donation records may be disclosed to tax authorities
- • Your name and donation amount may be listed in annual reports (unless you request anonymity)
15. Changes to This Privacy Policy
Care4ME reserves the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated "Last Modified" date.
Your continued use of the Site following publication of revised Privacy Policy means you accept and agree to the changes.
16. Contact & Privacy Questions
Privacy Inquiries
- Email: care4medicalequipment@gmail.com
- Phone: (609) 367-4603
- Include: "Privacy Request" in subject line
Complaints
We're committed to resolving privacy concerns promptly. If unsatisfied, you may lodge a complaint with your local data protection authority.
17. Transparency & Nonprofit Accountability
As a 501(c)(3) nonprofit, we're committed to transparency. You can:
- View our Form 990: IRS Tax Exempt Organization Search (EIN: 99-2556238)
- Request our Annual Impact Report: Email care4medicalequipment@gmail.com
- View our Partner Organizations: Visit our website
- Request Financial Breakdown: Contact us about how donations are allocated
Effective Date: April 1, 2026
Last Updated: April 17, 2026
Care4ME — Restoring Health, Renewing Hope
EIN: 99-2556238 | Email: care4medicalequipment@gmail.com | Phone: (609) 367-4603